Life is too short to waste time in meetings. We all need to learn how to cut through the confusion, reduce the stress, and transform bad meeting habits into productive, focused and positive results. Engaging meetings have LIFE, and
are characterized by:
- Lively Meeting Process
- Interactions for Authenticity and Health
- Focused Meeting Outcomes and Visible Record
- Engagement of People
LIVELY MEETING PROCESS
Somehow when most of us went through our schooling, whatever system we were in just assumed that either: 1) we already knew how to design and facilitate great meetings, or 2) we would pick it up by osmosis through the keen observation of our bosses and peers. Not!
Great meetings depend upon designing a variety of activities to time-efficiently and productively achieve the meeting goals, and facilitating each exercise in such a way that participants feel alive, enthused, and energized. A good meeting design is actually a plan of what will happen, when, and in what way to ensure everyone contributes for maximum results.
INTERACTIONS FOR AUTHENTICIY AND HEALTH
Every meeting is an opportunity to foster authentic and respectful exchanges that build relationships. Why is this important? Human beings are nested in webs of relationships through many networks. The existence and strength of those relationships is an important contributor to enabling the success of meeting results after people leave. Whether the meetings you facilitate are within organizations (e.g., intact or project team, management groups or Boards) or span a diversity of community groups (e.g., citizen or parent meetings, multi-stakeholder groups, global advocacy networks), learn how to build trust, mutual understanding, and shared values during the meeting through healthy and learning-focused participant interactions.
FOCUSED MEETING OUTCOMES & VISIBLE RECORDS
Clarity of purpose, goals and outcomes are critical to solid meeting results. Too many meetings waste people’s time because of insufficient upfront work in clarifying the key questions of ‘why, what, who’. Confusion can also arise from poor records of the key points, ideas, actions and agreements . Visible work records (with graphics and visuals if possible!) help enlist both head for understanding and heart for alignment.
ENGAGEMENT OF PEOPLE
“None of us is as smart as all of us. …the problems we face are too complex to be solved by any one person or any one discipline. Our only chance is to bring people together from a variety of backgrounds and disciplines who can refract a problem through the prism of complementary minds allied in common purpose.” (The Secrets of Great Groups –Warren Bennis)
Long gone are the days when management alone, elected officials alone, technical and economic experts alone, can find the right answers. Almost every issue and topic today is vast and complex. Collaboration and wise action requires engaging the right people appropriately at the right time through the right processes, in right timing around the right questions. If you believe that participation, involvement and engagement of people are needed for better outcomes, then you must also be committed to learning how to design and facilitate great meetings.
Enroll in one of our Masterful Facilitation Institute courses and learn how to bring LIFE to meetings.